IndustriesE-commerce

Every payout has its documents

A shop produces payouts, fees and a stream of supplier invoices. belege.ai ties each bank line to the invoice or fee document, including the ones that only exist inside Shopify, PayPal or Stripe.

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The language of this page does not change the applicable law: meal and travel documents follow German rules.

Example data, names and amounts invented. The starting point is every transaction of the month, not an upload.

What the agent takes over

  • Shopify, PayPal and Stripe payouts

    Shopify, Stripe and Mollie payouts are reconciled against the bank transaction, fees included, and batch payouts are resolved. PayPal transactions come in via its API as a separate account.

  • Fees kept apart from the goods

    PayPal payments are split into the gross amount and a fee line, and the agent fetches settlement and fee statements from payment providers before they go missing.

  • Supplier invoices searched when missing

    Inventory bought on Amazon, ad charges from Meta or Google and shop tools such as Klaviyo: the agent finds the invoice in the inbox or fetches it from the portal.

  • A monthly package for the accountant

    Transactions can come in from Lexware Office, and the month goes out DATEV-ready, or as a ZIP via a login-free link your accountant opens without an account.

Sound familiar?

Month-end without the agent: receipt by receipt, by hand.

  • Shopify pays out in batches: the bank shows one figure, the shop hundreds of orders
  • PayPal shows many single payments and fees, and without an API or export the reconciliation gets messy fast
  • One Amazon debit, several invoices: batch payments that are hard to match cleanly by hand
  • Ad charges from Meta and Google and shop tools such as Klaviyo or Gorgias go out monthly while the invoice sits in each portal
  • At year end your accountant asks for receipts for bookings from February

How it works

  1. 1

    Connect bank and payment providers

    Several shops, payment providers and bank accounts run together in one workspace.

  2. 2

    Payouts reconciled, fees fetched

    Each payout is matched to its bank line, and missing fee and supplier documents are collected.

  3. 3

    Hand over the month

    Receipt progress shows what is still open; the finished month goes to your accountant DATEV-ready.

Frequently asked questions

Is a Shopify order the invoice?

No. An order summary is not the invoice. The invoice is the document the seller or the invoice app issued.

What about marketplace fees?

They are transactions too, and they need their own document.

How does belege.ai handle Shopify batch payouts?

The agent knows how payouts work: a bank transaction is reconciled against the matching Shopify or Stripe payout, fees included, so you do not have to split anything by hand.

We sell through several channels. Does that work?

Yes. Several shops, payment providers and bank accounts come together in one workspace, and receipt progress shows per month what is still open.

Does belege.ai replace my accounting tool?

No. It supplies the receipts and the preparation and works alongside Lexware Office, sevDesk and DATEV, so you do not switch tools.

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