Tell the agent “4 May 15:00 to 10 May 16:00 Munich, 1 lunch provided on 5 May” — and you get a finished travel expense report with the correct German meal per-diem as a PDF. Backdated trips work too, and so do several travellers.
In Germany, the meal per-diem (Verpflegungsmehraufwand) is a statutory allowance for the extra cost of meals on a business trip. For domestic trips in 2026 the rates are €28 for a full day away (24 hours) and €14 for arrival and departure days, and for absences of more than 8 hours (section 9 (4a) EStG).
How it works
Place, departure and return with the time, the occasion, how you travelled — one sentence in Telegram, or a voice message, is enough.
Meal allowances for arrival, departure and full days, meal reductions, several travellers and foreign rates are calculated automatically.
A finished travel expense report as a PDF — hotel invoice, tickets and notes merged into one document if you want.
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Features
German meal allowances for arrival, departure and full days at the current statutory rates — no table to keep in your head.
A provided breakfast, lunch or dinner is deducted from that day's allowance for each traveller (20% / 40%).
Two people on the same trip? Each person gets their own report, with their own meal reductions.
A destination abroad uses the BMF foreign rates. A company car is kept apart from the €0.30/km allowance. An overnight allowance is optional.
Attachments such as the hotel invoice, rail or flight tickets and the trip notes are referenced and, if you want, merged into a single PDF. The three-month rule for a recurring place of work is taken into account.
Worked example
A customer wrote: “4 May, 15:00 to 10 May, 16:00, I was in Munich, one lunch provided on 5 May.”
As of 2026 · German domestic rates under section 9 (4a) EStG (€28 / €14), confirmed by the Federal Ministry of Finance letter of 5 December 2025. Later adjustments are picked up automatically.
FAQ
Domestically, €28 for a full calendar day (24 hours away) and €14 for arrival and departure days, and for absences of more than 8 hours (section 9 (4a) EStG). Trips abroad use country-specific Federal Ministry of Finance rates. belege.ai picks the applicable rate automatically.
The daily allowance is reduced by 20% for breakfast and 40% each for lunch or dinner — measured against the full domestic rate of €28, so €5.60 and €11.20. belege.ai deducts that per day and per traveller.
Yes. Send the trip details whenever you have them — belege.ai builds the report for past trips too, using the rates that applied at the time.
Yes. Name several colleagues in one message; each person gets their own report with their own meal reductions.
Yes. Foreign trips use the country-specific Federal Ministry of Finance rates. A company car is kept apart from the €0.30-per-kilometre allowance, and an overnight allowance is available if you want it.
Yes. The PDF carries the correct meal per-diem for your accountant, is stored in line with GoBD, and the servers are in Germany.
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Send the trip details as one message — the report comes back as a PDF. No credit card to start.
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